CFC Norcal

Privacy - Records Policy

Records Retention Policy For All CFC Participants

The governing CFC regulation (5 Code of Federal Regulations, Part 950), paragraph 950.604 directs that "Federations and other participants in the CFC shall retain documents pertinent to the campaign for at least three completed campaign years.

The records retention requirement may seem complicated on the surface. So, here is an example. Documents relating to Campaign 2014 must be retained for three years after completion of all actions for Campaign 2016. The last disbursement for Campaign 2014 will occur in February 2016.

Thus, documents relating to Campaign 2014 must be held for three years after February 2016 (i.e, until May 2017). Documents requested by the Office of Personnel Management (OPM) must be made available within 10 business days of the request."

All CFCs across the country have been instructed to remind participants about records retention. Typically, the Office of Personnel Management (OPM) asks for federation and/or agency documents when a local CFC is being audited. However, OPM may also ask for such records at other times, as required.

The Norcal Combined Federal Campaign collects no personal information about you when you visit our Web site unless you choose to provide this information to us. Such information that you may submit is restricted to that which is required to meet your request for information, services, or merchandise or to publicize or promote certain activities of our members and their respective organizations.

Privacy Policy

If you do nothing during your visit but browse through the Web site, read pages, or download information, we will gather and store certain information about your visit automatically. Please note that this information does not identify you personally in any way.

We automatically collect and store only the following information about your visit:


  • The Internet domain (for example, "") and IP address (an IP address is a number that is automatically assigned to your computer whenever you are surfing the Web) from which you access our Web site.
  • The type of browser and operating system used to access our site
  • The date and time you access our site
  • The pages you visit.
  • If you linked to our Web site from another Web site, the address of that Web site.

We use the information we collect in this fashion to count the number and type of visitors to the different pages on our site, and to help us make our site more useful to visitors like you. Our Web site logs are not personally identifiable, and we make no attempt to link them with the individuals that actually browse the site.

You may choose to provide us with personal information, as in e-mail with a comment or question. We will only use the information to improve our service to you or to respond to your request.

Any electronic commerce applications that we provide for program registration, membership, or merchandise are conducted using secure servers to protect your credit card information. Again, all information requested and provided by you in the processing of any of these electronic commerce transactions will only be used to respond to you and fulfill your request.

Our Web site has links to external Web sites. In a few cases we link to commercial organizations. When you link to another site, you are no longer on our site and are subject to the privacy policy of the new site.

This Web site and the information it contains are provided to its members as a public service. This system is regularly monitored to ensure proper operation, to verify the functioning of applicable security features, and for comparable purposes. Unauthorized attempts to modify any information stored on this system, to defeat or circumvent security features, or to utilize this system for other than its intended purposes are prohibited and may result in criminal prosecution.

Restriction of Liability
The Norcal Combined Federal Campaign makes no claims, promises or guarantees about the accuracy, completeness, or adequacy of the contents of this Web site and expressly disclaims liability for errors and omissions in the contents of this Web site for any material provided or represented by other than the staff of Combined Federal Campaign of Norcal. No warranty of any kind, implied, expressed or statutory, including but not limited to the warranties of non-infringement of third party rights, title, merchantability, fitness for a particular purpose and freedom from computer virus, is given with respect to the contents of this Web site or its hyperlinks to other Internet resources.